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HR Services

[ Range of Services ]

Ubiqus assists Human Resources departments of all sizes by providing minute taking and transcription services for internal HR procedures, including:

Grievance Meetings

Grievance meetings such as grievance hearing and grievance investigations

Disciplinary Meetings

Disciplinary meetings such as disciplinary hearing and disciplinary investigations

Appeals & Consultations

Appeals for both grievance and disciplinary meetings and employee consultations.

Suggested Services


Ideal to obtain transcripts of interviews and in a legal context.
22-23 pages per hour of meeting.
The Verbatim transcript captures everything that is said in the way it is said. We simply fix basic grammatical errors and remove stutters and hesitations; we retain everything else. You receive the most comprehensive account of your meeting.

Standard Summary

Ideal to obtain minutes of disciplinary and grievance hearings, minutes of breakout sessions and workshops, minutes of seminars.
6 pages per hour of meeting.
The Standard Summary uses rewriting and the selection of primary information over secondary information to achieve its page yield.

Selected Clients

Deutsche Bank   M&S   experian-logo-100x100

coca-cola-logo-100x100 Unilever-logo ACCA logo


Independent & Skilled

Writing HR minutes requires training.  Our team of independent HR transcribers can provide high quality, unbiased and timely meeting minutes.

Our approach is flexible: for a one-off meeting or all HR meetings.

We write fast. HR meetings are often highly time-sensitive our HR note takers are accustomed to quick turnarounds and can deliver documents to overnight, 24-hour or 48-hour deadlines.

We have an extensive HR experience. We are the UK’s leading provider of HR document services with a highly trained, scalable workforce.  Last year alone, Ubiqus independent HR note takers have provided the minutes for over 2,000 disciplinary, grievance and consultation meetings.

Our independent transcribers are highly skilled and trained to produce objective and faithful, accurate meeting records; removing the need for HR personnel to take notes means they can focus on the purpose of the meeting and fully engage with the subject.

Why Choose Ubiqus? 

At Ubiqus, accuracy of content is paramount, as it is for you. Ubiqus HR writers are trained and qualified professionals with extensive experience in capturing HR related content.

Recognising the time sensitivity of these procedures, Ubiqus can promptly deliver detailed and accurate documents based on your deadline requirements.

Impartial & independent
Using an independent recorder such as Ubiqus decreases the likelihood of documents being challenged on the grounds of bias or inaccuracy.

Ubiqus HR understands the requirement for the conservation of sensitive information, which is why not only do we offer to willingly sign any confidentiality or non-disclosure agreements you have in place prior to the commencement of any work for you. We can also encrypt documents with a password of your choosing.

Ubiqus stores all material on a secure https:// server with online banking security levels, access to which is tightly controlled and monitored. All materials relating to HR hearings can be stored in a secure archive or deleted based on our clients’ individual needs.

All Ubiqus processes and management structures are certified by our ISO 9001:2008.