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Minute Taking

[ Financial Results ]

Not all transcription services have experience of recording the complex issues and terminology required for successful financial and investor relations. For two decades, Ubiqus have provided fast, quality, and reliable transcription and summary services to corporate clients.

Our financial transcribers are specialised, with extensive financial backgrounds. Whether you are holding an advisory board meeting, roundtable discussion, shareholder meetings, AGM’s or panel discussions, we can document your event in our financial transcripts.

Annual & Quarterly Results

Conference Calls

Shareholders’ meetings

AGMs

Analysts’ Meetings

EGMs

Suggested Services

Verbatim Transcript

A Verbatim transcript is a transcript of everything that is said, presented exactly as said, recording the meeting in its entirety and omitting only unnecessary filler, non-verbal utterances. It is a very exhaustive document (20-22 pages per hour of meeting).

The transcript is based on an audio recording. It can be obtained by a Ubiqus writer while attending & recording a hearing.  It is part of our service to you. Or you can provide us with the audio.

The final document is presented in a professional and functional template. It is carefully edited to ensure accuracy of all namesabbreviations and industry specific technical terms.

Standard Summary

A summarised record of the meeting comprised of primary information written in the third person, past tense. It is a much shorter document that makes it more functional (less than 8 pages per hour of meeting).

Ideal when quick dispatch of information is critical.
Summary documents are produced from notes that Ubiqus writers capture live during the meeting,

Some summary documents do not require audio recording.

In the document, involved parties are initialised (E.g. JS for John Smith), which can be easily modified to ensure anonymity. Carefully edited to ensure accuracy of all names, abbreviations and industry specific technical terms.

Selected Clients

Deutsche Bank   M&S   experian-logo-100x100

coca-cola-logo-100x100 Unilever-logo ACCA logo

ubiQus

Case Studies

Results Presentations

Corporate results presentations are presently under some of the most intense scrutiny they have attracted for many years, from both investors and the media. At a time of heightened awareness of the effect on the market of quarterly and annual results presentations, it is vital that transcripts of results presentations are clear, accurate, and delivered quickly. 

Ubiqus regularly provides transcription services for investor relations departments, covering the results presentations and updates for clients across the finance, banking, communications, technologies, energy, retail, construction, metals & mining, FMCG, entertainment, transport and pharmaceutical sectors. We create highly accurate Commercial Verbatim or Full Transcripts of the presentation itself, plus summaries and reports if required, produced and delivered to agreed deadlines.

Shareholder Meetings

Transcriptions services from Ubiqus can speed information from the event to shareholders and other interested parties, including the media, in a matter of hours. Our summaries and reports are clear, reader-friendly and focus on the important issues, pre-agreed with every client before the event for maximum speed and efficiency of delivery after the event. Ubiqus tailors every report to the needs of readers.

Analyst Meetings

Analyst meetings provide investors with important insights into business developments and strategies, and whilst Ubiqus can’t ensure any ambitious forecasts actually come to pass, we can ensure they are properly recorded and disseminated! Quality transcription services ensure that each speaker’s presentation is transformed into an accurate, readable transcript of their speech. 

Conference Calls

Conference calls have long been used as a method of choice for rapid updates for investors and analysts. Increasingly, companies appreciate that they also combine convenience with other advantages such as a low carbon footprint. However, accurately transcribing a conference call requires the skills of a professional transcription service: familiarity with sector-specific and company-specific terminology; the ability to research and verify unfamiliar names or terms; the ability to write clearly and with perfect grammar and punctuation; and an absolute commitment to a process of editing that ensures every document is transcribed to the same high standard.

By investing in a professional transcription service such as Ubiqus, the financial sector can take advantage of our team’s experience and knowledge of the sector and its key issues, delivering meaningful, reliable reports and summaries to tight deadlines.

AGMs

Companies must keep a legal record of their AGMs for the company archives. It is critical that these are produced by a transcription service that will create a complete, accurate record in which numbers, names and sector-specific terminology are correct. Many companies require the transcription of their AGMs and financial results presentations very quickly, so that they can scrutinise the content and prepare for media, investor and analyst questions. Some also post the resulting transcript on their website to act as a permanent, public record.

Ubiqus works with many FTSE 100 companies to transcribe their AGMs and financial results presentations, usually delivering Commercial Verbatim or Full Transcripts within 24 hours – and sometimes as little as two hours after the event.

Why Choose Ubiqus? 

Accuracy
At Ubiqus, accuracy of content is paramount, as it is for you. Ubiqus writers are trained and qualified professionals with extensive experience in capturing relevant content.

Fast
Recognising the time sensitivity of these procedures, Ubiqus can promptly deliver detailed and accurate documents based on your deadline requirements.

Impartial & independent
Using an independent recorder such as Ubiqus decreases the likelihood of documents being challenged on the grounds of bias or inaccuracy.

Confidential
Ubiqus understands the requirement for the conservation of sensitive information, which is why not only do we offer to willingly sign any confidentiality or non-disclosure agreements you have in place prior to the commencement of any work for you. We can also encrypt documents with a password of your choosing.

Secure
Ubiqus stores all material on a secure https:// server with online banking security levels, access to which is tightly controlled and monitored. All materials relating to meetings can be stored in a secure archive or deleted based on our clients’ individual needs.

Quality
All Ubiqus processes and management structures are certified by our ISO 9001:2008.